Lease Administration Services for Small to Medium-Sized Businesses

Your company’s real estate commitments represent one of your largest expenses. And although internal staff might be able to manage one or two office sites, it can quickly become a burden to manage a growing portfolio. Lease administration services can provide key management personnel to assist in capitalizing on cost recovery and savings that will boost your bottom line.

At Lavoro Consulting, our lease administration services allow small- to medium-sized businesses with corporate/field offices to outsource this important function to our team of commercial real estate experts. We will act as an extension of your team so you and your employees can focus on your core business objectives while we handle all of your lease administration needs.

Critical Date Monitoring

As part of our corporate real estate portfolio management services, we’ll track critical dates for each lease and ensure that the people who need to know about them on your team are reminded with ample time to make strategic decisions that will best benefit your business.

We’ll notify the appropriate people about expiring licenses, insurance policies, lease renewals, rent changes, and anything else that requires action. When it comes to corporate real estate, you don’t want your critical dates to be monitored haphazardly. A missed opportunity can cost you thousands, if not millions. We’ll ensure that doesn’t happen.

Occupancy Cost Analysis

There are undoubtedly many factors that go into managing a corporate real estate portfolio, but occupancy cost analysis is often the most powerful tool to control expenditures. We’ll analyze rent, reimbursements, operating expenses, load factors, “one-time” costs, and more to drive down your total costs.

Operating Expense/CAM Review

Regardless of what type of lease your business has (gross, net, or hybrid), you’re likely responsible for reimbursing your landlord for your share of operating costs. This includes anything from utilities and janitorial expenses to landscaping and snow removal. We’ll review your operating expense estimates, actual expenses, and CAM reconciliations to ensure everything is calculated correctly and you’re not paying more than you should be.

Amendments/Renewals

Lease renewals are a core workflow of CRE management that should always be executed with care to get the desired outcome. Perhaps you have found yourself in a situation where changed circumstances have made a provision from your original lease undesirable or unworkable. We are here to help assist with amendments and renewals so your lease works for you. Whether you want to extend the terms, adjust the size of the leased space, or make modifications to the space itself, we will assist with negotiating and executing your commercial lease renewals to your needs.

Lease Restructuring

Lease restructuring can be a great way to lower corporate real estate expenses, shrink (or expand) the size of your space, or even “swap” into a more fitting space. As we inch closer and closer to being able to safely return to the office in full capacity, many businesses have different needs than they did pre-COVID. Whether you’ve had to downsize or shift to a more remote workforce, we can help restructure your lease to meet your new needs.

Work With Lavoro Consulting for Expert Lease Administration Services

If your current lease isn’t working for you, reach out to us today at Lavoro Consulting. We have extensive experience managing portfolios of more than 600,000 SF. If you’re ready to start capitalizing on cost savings and recovery options, contact us today and schedule your free consultation with our CRE experts.