Tuesday, 09 November 2021 14:09

Step-By-Step Office Relocation Action Plan

If you’re planning on moving to a new office, whether that be for more space or a new location, it's important to have a solid relocation plan in place. Just like moving to a new home, there are several factors involved. Depending on the size of your business, it can take a few months of planning to ensure a smooth process. Follow this step-by-step office relocation action plan to avoid any holes in your production process over the duration of the move.

4 Must-Haves in Your Office Relocation Action Plan

1. Create a Moving Schedule

Moving can be a lengthy process, especially on top of a regular work schedule. By creating a moving schedule, you can be clear about the deadlines for the move. This strategy is one of the top ways to stay organized during the move. When creating your schedule consider:

  • The date that you want to lock down a moving company
  • When you need moving supplies on hand
  • And, a timeline for when items need to be packed.

It can take time to find the right movers who are available for your moving date, so targeting a due date will streamline the process. Plus, if you’re ordering new items for the office, it is best to do so in advance so they are readily available when you arrive. This schedule will support a seamless move for your company.

2. Take an Inventory

Before you begin packing up your current office, take an inventory of all your possessions. This way you will be able to stay organized during the packing and unpacking phase of moving.

Take a note of technology, furniture, office supplies, equipment, merchandise, kitchenware, cleaning products, and anything you currently have in the office. Having a precise inventory will ensure strong communication with the movers and you will be certain that all your items have arrived at the new location.

Additionally, this can be a good opportunity to purge any clutter that you no longer need in the new office space.

3. Inform Your Customers and The Public

Just prior to and following your move, it is essential to update your address, telephone numbers, and office hours on all company profiles. Even if your business is not customer-facing, it is important to have updated information for mail and other communications. If your business is customer-facing, it is important to make several announcements. You can do so by:

  • Posting across social media platforms
  • Making a visual announcement on your website
  • And, placing announcements on your storefront for at least a month before the move.

4. Pack and Get Organized

Packing is one of the lengthier aspects of moving. Staying organized while you pack will make unpacking an easier experience. Do so by color coding and labeling all boxes and wrapped items. By following a strategic packing timeline, you can make sure that work is able to get completed throughout the duration of the move. While the coffee machine and throw pillows are a nice addition to the office space, they aren’t necessary to get a day of work complete. Pack what you don’t need early on in the process and save the necessities for last.

Work with Lavoro to Create Your Office Relocation Action Plan

If your work schedule is too busy to oversee a move, leave it to the pros! At Lavoro Consulting, we are skilled at all kinds of office fit-outs and facility management. We can ensure a seamless relocation for your company. We can even help design your new space.

Contact us today to set up a consultation with our team.